Way2Rentals Functionalities — Complete Car Hire Management
Way2Rentals brings your entire car hire operation together on a single platform: from digital customer onboarding to automatic invoicing, including fleet management, automated emails and real-time reports.
Digital Onboarding
Online registration, check-in via link or QR code, digital contract and signature — also remotely, for extensions and changes — and secure payments.- New
Counter service
A service assistant in the customer's language (Portuguese, English or Spanish), showing the financial summary, damage and fuel before signing, plus handovers and returns done on mobile, right next to the vehicle. Real-Time Fleet Management
Track vehicle availability and location in real time, on any device, and assign drivers to each vehicle so you always know who is using it.Email Automation
Automatic sending of contracts, booking confirmations and end-of-contract notifications — no manual work.Branches and Remote Stations
Make vehicles available at partner hotels and car parks — customers pick up and return wherever is most convenient.Automatic Toll Matching
Automatic verification of toll charges, linked directly to each vehicle and contract.Internal Vehicle Use
Management of internal contracts and company vehicles, with usage traceability and cost control by department.
Make fleet management easier and maximise profits
Enter your fleet and your operators and tailor the solution to your business needs. We'll be with you every step of the way.
Automated Maintenance
Automatic alerts for preventive maintenance, routine maintenance and servicing, with a full maintenance history for each vehicle.
Invoicing and Cost Control
Automatic generation of accounting documents, integrated with your invoicing software, and costs such as road tax linked directly to each vehicle. For long-term contracts, choose the invoicing frequency: monthly, fortnightly, weekly or custom.
Damage Management
Record damage on each vehicle, link it to the responsible driver or customer and track repair costs, with the option to charge them to the customer.
Usage and Consumption Tracking
Automatic recording of fuel and mileage, with full traceability of each vehicle's usage periods.
- New
Vehicle Cleaning
A cleaning board on a screen in the car park or on a tablet, showing vehicles to clean, waiting time and next booking, with an alert at the counter when the assigned vehicle is not ready yet.
- New
Fines Management
Handling of traffic fine notices with automatic completion of response templates and email sent to the relevant authority.
Powerful dashboard
Track your vehicles and manage bookings and customers using an intuitive dashboard, designed for car hire companies and fleets that need full real-time control.
Everything on one screen
Bookings, customers, contracts and the status of every vehicle on a single dashboard, with alerts whenever a vehicle needs your attention.
Flexible pricing engine
Set fixed prices, hourly or daily rates, distance-based pricing, extras and much more, with rates and discounts per driver or agency applied automatically.
Real-time reports and KPIs
Revenue, profitability, costs and fleet utilisation across 11 tabs, with year-on-year comparison, sales by staff member and PDF report export.
Who Way2Rentals is for
A platform designed for companies that rent out or manage vehicles and need to control their entire operation in one place.
Independent car hire companies
Bookings, contracts, fleet, payments and invoicing on one platform, integrated with international brokers.
Corporate fleets
Control the usage, costs and maintenance of company vehicles, with driver assignment and costs by department.
Motorhomes and other vehicles
Motorhome and other motor vehicle rental companies that need management tailored to their operation.
100% cloud-based. Access Way2Rentals from any device with an internet connection.
Free demo
See Way2Rentals in action for your car hire business
In a personalised demo, we show you how to manage bookings, fleet, contracts, payments and invoicing on a single platform, tailored to the way your business works.
No commitment. We'll reply with a proposal tailored to the size of your fleet.
What you will see in the demo
- The platform applied to the day-to-day running of a car hire business: from booking to return
- The features most relevant to your fleet and stations
- How to integrate with the brokers, payment and invoicing systems you already use
- How your data is migrated without disrupting your operation